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Job Posting – Special Event & Annual Fund Coordinator

Knox College is inviting applications for the position of Special Event & Annual Fund Coordinator

Please send your resume and cover letter to the attention of Lisa Watson, Director of Development, to knox.college@utoronto.ca by July 30, 2014.


Special Event & Annual Fund Coordinator

Position Type: Contract Position, full-time – 16 months (August 15, 2014-December 15, 2015)

Reports to: Director of Development

We are seeking a detail-oriented individual with demonstrated event management and relationship building skills to join our team in the role of Special Event & Annual Fund Coordinator. Reporting to the Director of Development, the Special Event & Annual Fund Coordinator will be responsible for planning, coordinating and implementing fund raising and stewardship events as well as coordinating the implementation and evaluation of portions of the annual giving program (direct mail and foundation giving).

Knox College’s small fundraising team includes people who are just like you; empowered, dynamic, hard working, passionate, energetic, innovative and committed to our mission and raising funds and friends for it.

Annual Fund:

  • Assisting in the planning and execution of annual giving initiatives including direct mail, e-fundraising, online giving, donor cultivation; donor recognition; donor stewardship; grant proposals
  • Help to implement effective strategies to build the annual giving program to acquire, retain and upgrade new and existing donors
  • Aid in trend analysis and identifying needs for development or modification of activities
  • Making recommendation for improvements to the Annual Giving programs, based on evaluation findings
  • Works with and coordinates service providers, internal and external, and suppliers to ensure high quality and cost effective service and product
  • Administer KNOX’s monthly giving, In Memoriam and In Honour programs
  • Monitoring, and regularly reporting on progress towards goals
  • Undertakes special projects as assigned.

Special Events:

  • Work with the Director of Development and committee volunteers to plan and develop events
  • Maintain and build donor relationships with individuals, corporate partners and related organizations
  • Work with the Director of Development and the Development team to write creative and effective proposals to current and prospective donors, sponsors, and partners as well as imaginative promotional materials to attract and recruit event participants (e.g. save-the-date post cards, e-reminders, invitations, programs, signage and other related items)
  • Assist with all aspects of KNOX’s donor recognition, stewardship, and cultivation processes
  • Report on the implementation of events, including event plans, critical paths and event budgets
  • Help recruit and manage event volunteers
  • Undertake post event follow-up: bill payments, thank you letters, acknowledgements, receips, clean up etc.
  • Work with the Communications Associate to ensure the website is effective and up-to-date for events
  • Respond to all inquiries for assigned events
  • Other duties as assigned by the Director of Development

Key Qualifications and Experience:

  • A College diploma or University degree in fundraising, non-profit management, communications, marketing, or a related field is required
  • Two to three years of directly related experience with event and volunteer management
  • Computer literacy with a strong knowledge of Microsoft office, graphic design softwares, including the Adobe Suite and/or InDesign and fundraising databases
  • Excellent verbal and written communication skills with the ability to speak effectively in public
  • Strong time management, organization and problem-solving skills with the ability to meet competing deadlines
  • Ability to prioritize and work independently and effectively with minimal supervision and within specified timelines
  • Exceptional initiative and follow through; honest, trustworthy, and dependable coupled with exemplary attention to detail
  • Strong interpersonal and collaborative skills
  • Commitment to maintain confidentiality at all times.